Starting in a new nursery is exciting. It can also feel like a whirlwind. A clear induction and practical checklist can calm the chaos, help new staff settle and keep you compliant with the EYFS.
Key takeaways
- You must give every new apprentice an EYFS-compliant induction (yes, safeguarding and fire drills included).
- Plan it in phases: pre-start, first day, first week, 1, 3 and 6-month review points.
- Assign a mentor for daily staff support and quick problem-solving.
- Use our free, editable resource pack and template to track progress and evidence for Ofsted.
- Link training to progression routes, such as Level 2, 3, and 5, with Eden Training Solutions.
Why a strong start matters
The EYFS says providers must give induction training so people understand roles, safeguarding, emergency evacuation and health and safety.
From September 2025, updated frameworks will apply, so ensure you are using the current version for your setting.
A warm welcome, clear information, and early communication also boost confidence and performance.
Ofsted expects you to evidence how you fully induct new colleagues and keep training under review.
Map the journey: phases of a great induction
Before they start (pre-start preparation)
- Send a welcome resource pack or starter email. Include maps, contacts, rota, and first day timetable.
- Finish document checks: contract, DBS, right to work, qualifications.
- Share key policies: safeguarding, behaviour, health and safety, GDPR.
- Set up logins for any digital tool or technology you use (planning software, record systems).
First day orientation
- Warm introductions to the team and key children.
- Quick tour: rooms, exits, fire assembly sign, first aid boxes, staff room.
- Go over essential policies again. Keep it short and interactive to avoid overload.
- Pair them with a buddy for daily questions and as emotional support staff to keep them comfortable.
First week to first month
- Shadow routines: opening, snack prep, tidy-up, home time transition.
- Start observing learning and contributing to planning with guidance.
- Schedule a one-month review to check understanding of policies, EYFS and room practice.
Three months
- Focus on key person duties: observations, assessment, record keeping, communication with each parent or carer.
- Monitor progress with a probation review form.
Six months
- Apprentice works confidently to job description and shows strong knowledge of EYFS and welfare standards.
- Use evidence from your checklist to inform performance management and future training.
Link induction to progression (and keep trained staff!)
Map training to clear routes:
- Level 2: Early Years Practitioner – perfect for new starters.
- Level 3: Early Years Educator – deepen curriculum practice.
- Level 5: Early Years Lead Practitioner – grow leadership and classroom management skills.
- Introduction to the Early Years Foundation Stage (EYFS) Development.
- Guide: Level 5 Childcare Course. – For advancing your career even further.
When apprentices can see a path, they stay. Simple.
Free template: Nursery induction checklist for new apprentices
Copy, tweak and pop it into your digital HR tool, Google Sheet or even a powerpoint. Tick off as you go. Highlight what’s complete and flag anything you need.
| Phase | Area / information | Task (checklist item) | Date & initials | Notes / record |
| Pre-start | Paperwork | Contract, DBS, right to work, bank details | ||
| Pre-start | Policies | Safeguarding, child protection, H&S, behaviour, GDPR | ||
| Pre-start | Tech set-up | Logins to technology platforms, emails, data systems | ||
| Day 1 | Welcome tour | Meet team, rooms, exits, fire procedure | ||
| Day 1 | Mentor | Assign buddy, explain role | ||
| Day 1 | Role brief | Job description, expectations, classroom management basics | ||
| Week 1 | Practice | Observe routines, take part in snack, outdoor play, tidy | ||
| Week 1 | EYFS basics | Read EYFS overview and curriculum aims | ||
| Month 1 | Policy quiz | Quick safeguarding and H&S refresher (interactive game or quiz) | ||
| Month 1 | Assessment intro | Learn observation formats, phonics reading notes, number play ideas | ||
| Month 3 | Key person | Start key child folder, writing observations, talk to parents | ||
| Month 3 | Review meeting | Probation meeting, training gaps, wellbeing check | ||
| Month 6 | Performance | Formal review, next steps on Level 2/3/5 pathway |
Optional curriculum & resource audit (tick what applies)
These boxes help you map what your apprentice has seen, supported or planned. Use them like a mini resource pack.
- Language: communication with others, learning and interpreting sounds, talking, vocabulary, and written language skills.
- Cognitive: learning and processing of information, imagination, critical thinking, problem-solving, reasoning, and memory.
- Physical skills: fine motor skills, gross motor skills, hand-eye coordination, and balance.
- Socio-emotional: getting along with others, play, social relationships, self-esteem, and understanding and expressing emotions.
- number, space, shape and measure, subjects science, seasons science, weather chats
- art, music, exploring and understanding, media and materials, and being imaginative.
- People and communities, the world, technology and digital play, interactive whiteboard, simple game apps
- Home–school links: home learning ideas, contact logs, two-way communication
- Powerpoints or powerpoint slides used? Save them in the apprentice’s document folder as evidence.
Put a simple sign or colour code to show when each area is covered. It keeps things helpful and visual.
Tackling common bumps
New people can feel swamped by too much information at once. Spread the induction. Revisit key bits. Offer quick wins each morning.
If time is tight, use micro-learning: five-minute policy chats, short lesson demos, and a quick Q&A. Add these to your record so you can show Ofsted you cover the core stuff.
Remember to ask “Any questions?” often. Silence can hide worries.
FAQ
How long should our induction last?
Plan over six months with set review points (1, 3, 6 months). That fits probation periods and keeps momentum.
What counts as evidence?
Signed checklist, meeting notes, training certificates, observation records, copies of powerpoints or handouts. Store securely in line with GDPR.
Do childminders need this too?
Yes. Section 3 of the EYFS makes it clear childminders must include the same induction elements for assistants.
How do we help them feel part of the team?
Little things matter: add them to WhatsApp (policy allowing), invite them to the Friday brew, celebrate small wins. It will help them feel valued.
Let us help you build the perfect plan
Need a bespoke guide or want to align your induction with an apprenticeship level? Let us help you explore options. Reach out and we’ll help you with our early years courses and functional, everyday tips for nursery managers.
You’re not alone. We’re all in this lovely, noisy, glitter-covered education world together.
